Functional System and Functional System Type

Overview

The Functional System module manages the definition, responsibilities, and classification of functional systems within a project. It supports rich classification, assignment of responsibilities, and integration with related processes such as Requests for Information (RFI), Risk Analysis, and Design Reviews. The Functional System Type serves as a template for creating multiple functional systems with shared attributes and responsibilities.

Key Concepts

• Functional System: Represents a specific system within a project (e.g., HVAC, Fire Alarm) with detailed classification and responsibility tracking.

• Functional System Type: A template defining standard attributes and responsibilities for a group of functional systems.

• Responsibilities: Tasks and phases assigned to each system, covering both pre-execution and execution phases.

• Classification: Multi-level classification based on external standards, supporting filtering and reporting.

• Integration: Direct links to related RFIs, Risk Analyses, and Design Reviews for comprehensive project management.

Main Pages

1. Functional Systems List

• Purpose: View, filter, and manage all functional systems in the project.

• Key Fields:

  • Code: Unique identifier for the functional system.

  • Construction Entity Code: Links the system to a construction entity.

  • Classification Term Lookup: Classification system term.

  • Description/Translation: System description and translation.

  • Serial No.: Serial number for the system.

  • Level 1–4: Multi-level classification codes (only Level 1 is visible by default).

  • Responsibilities: Key responsibility fields for both pre-execution and execution phases.

2. Functional System Card

• Purpose: View and edit details of a single functional system.

• Sections:

  • General: Main details, classification, and links to the functional system type.

  • Classification Identifiers: Unique identifiers for type, function, location, and multi-level classification.

  • Responsibilities Description: Rich text editor for detailed responsibility notes.

  • System Responsibilities (Pre-Execution/Execution): Fields for tracking responsibilities across project phases.

  • Old Responsibilities: Legacy fields for historical tracking.

  • Subpages: Integration with system integration, component usage, building zones, and floor lines.

  • FactBoxes: Attached documents and system description text.

• Actions:

  • System Description Text: Edit the system description in a rich text editor.

  • Functional System Report: Generate a report for the current system.

  • Request for Information: Open or create RFIs related to this system.

  • Risk Analysis: Open or create risk analyses related to this system.

  • Design Review: Open or create design reviews related to this system.

Functional System Types List & Card

• Purpose: Manage templates for functional systems, including classification, responsibilities, and assignment.

• Key Features:

  • Assign Responsibilities: Batch-assign responsibility fields to multiple system types.

  • Create Instances: Generate functional system records from a type.

  • Classification: Multi-level classification and identifiers.

  • Responsibilities: Same structure as for individual systems, supporting both pre-execution and execution phases.

  • Integration: Actions for RFI, Risk Analysis, and Design Review, similar to the Functional System Card.

How to Use

Creating a Functional System Type

1. Go to Functional System Types and select New.

2. Fill in classification, description, and responsibility fields.

3. Use the Assign Responsibilities action to batch-assign responsibilities to selected types.

4. Use the Create Instances action to generate functional systems from the type.

Creating a Functional System

1. Go to Functional Systems and select New.

2. Link to a construction entity and a functional system type.

3. Fill in classification, description, and responsibility fields.

4. Use the System Description Text action to add detailed notes.

5. Use the Request for Information, Risk Analysis, and Design Review actions to manage related processes.

Editing Responsibilities

• Use the rich text editor for detailed responsibility descriptions.

• Update responsibility fields as the project progresses through pre-execution and execution phases.

Linking and Integration

• Use the provided actions to open or create related RFIs, Risk Analyses, and Design Reviews directly from the system or system type card.

Field Descriptions

Actions & Integration

• System Description Text: Opens a rich text editor for system notes.

• Functional System Report: Generates a detailed report.

• Request for Information: Opens the RFI list filtered for this system; allows new RFIs to be created.

• Risk Analysis: Opens the risk analysis list filtered for this system; allows new risk analyses to be created.

• Design Review: Opens the design review list filtered for this system; allows new reviews to be created.

Tips

• Use the Assign Responsibilities action to efficiently update multiple system types.

• Use the Create Instances action to quickly generate systems from a template.

• Use the classification fields and identifiers for advanced filtering and reporting.

• Attach documents and use the system description text for comprehensive documentation.

Security & Permissions

• Only users with appropriate permissions can create, edit, or assign functional systems and types.

• Assignment fields are validated against user and agent tables.

Troubleshooting

• If you cannot see or edit a system or type, check your permissions and assignment.

• If classification or responsibility fields are missing, ensure the correct type is selected.